Procurement Specialist

• Ensure that all procurement-related activities are in line with the University's policies and procedures.
• Assist in establishing, maintaining, and updating the database of suppliers regularly.
• Maintain the highest level of transparency, cost-effectiveness, delivery, and fairness in all types of purchases, tenders, pre-qualification, and vendor registration.
• Coordinate and implement the day-to-day procedures of procurement.
• Plan, prepare, and execute the procurement of local and foreign goods and services according to the priorities established in the purchase order.
• Assist in the preparation of documentation related to procurement (RFQs, RFPs, POs, Bid Opening, etc.) from local or foreign markets.
• Assist in the preparation of documentation related to limited tenders, practices, and purchasing committees.
• Collect quotations from vendors and arrange approval from the competent authority.
• Ensure that the supplier is reliable in offering goods/services on time, cost-effectively, and with good quality.
• Handle all requests received from the technical team for the procurement of items.
• Contact vendors to resolve contractual problems and to gain knowledge of products, sources, prices, and marketing practices.
• Inspect, tag, and record the receipt of all supplies, commodities, and equipment from vendors to ensure proper condition, quality, quantity, and delivery.
• Process payment requests and obtain necessary approval before submitting them to the admin and finance officer.
• Assist in following up with the finance officer for payment releases.
• Develop and keep the stock register updated on incoming and outgoing materials.
• Perform any other tasks assigned by the supervisor.
• Daily update the follow-up sheets (open PRs and POs) on the shared folder.
• Perform any additional tasks assigned by management that fall within the same specialty and nature of daily work.

• Degree in accounting, business management or similar field.
• 3-5 years of relevant experience required.

• Strong communication and negotiation skills.
• Solid time management.
• Good analytical skills.
• High follow up-oriented behavior.

• Excellent command of English & Arabic.

• Proficient Microsoft Office knowledge and skills

Nile Univerity