At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.Reimagine What’s PossibleKey Responsibilities
Support the the local operation & Project Teams with all local administrative requirements from initiation to completion.
Prepare for monthly financial closing by posting all relevant transactions in SAP.
Maintain and organise company records, including files, databases, and correspondence, ensuring confidentiality and security.
Issue Purchase Requisitions (PRs).
Assist the Accounts Receivable team to ensure timely payments.
Coordinate with the tax consultant for filing taxation documents.
Manage customs portals and related processes.
Liaise with carriers and forwarding companies to explore work opportunities.
Collaborate closely with stakeholders on Air Products initiatives requiring administrative and facilities support.
Ensure all required permits, licences, and similar documents are issued on time and monitor renewal dates.
Liaise with government bodies and service providers—such as SCZone, IDA, and GAFI—to ensure compliance with local regulations.
Manage end-to-end shipping processes, including order handling and logistics coordination.
Prepare shipping documentation, including invoices and customs forms, as needed.
Coordinate with shipping carriers and vendors to ensure timely and cost-effective delivery of goods.
Track and resolve shipping-related issues, including delays and damages, in coordination with the business team.
Maintain effective communication with the business team regarding shipment statuses.
Build and maintain relationships with vendors, suppliers, and logistics partners.
Use shipping software and portals to efficiently track shipments.
Create reports on shipping metrics for review by the business team.
Analyse trends in shipping costs and project timelines to identify areas for improvement.
Perform general administrative tasks, including scheduling meetings, managing calendars, and maintaining organised records.
Assist with budgeting and expense tracking for projects and shipping activities.
Manage locally all contracts with Air Products Egypt suppliers with a guidance from the concerned stakeholder (Local Operation, Legal, Regional Procurement, accounting team, etc)
Follow up on scrap outcomes and oversee the selling process.
Responsible for forecasting and budgeting for all administration-related items.
Handle local purchasing requests and supplies, including stationery, equipment, and furniture, in line with company policies and budget constraints.
Manage company transportation services for staff and visitors as needed, ensuring smooth operations and high service quality.
Preferred Qualifications:
Bachelor’s degree in business administration, accounting, or equivalent.
Proven experience as an administrator, or in a similar role, preferably in an industrial company
Good English spoken and written
Strong organizational and multitasking skills with a keen attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP in additional.
Excellent communication and interpersonal skills.
Ability to work both independently and collaboratively in a fast-paced environment.
Familiarity with shipping regulations, customs procedures, and best practices is a plus.
Egypt Law & Taxations requirements.
KPI’s
Safety rules.
Driving rules.
Follow Egyptian regulations, laws, and the company policy.
Ensure cost-efficiency in terms of expenses transactions.
Confidentiality is a key in terms of all the information related to the project.
Workplace Requirements
The duties will be outside the office site, in addition to work in a well-lit and ventilated area, having the necessary tools and gauges to perform the Job.
Experience
Driving license for more than 5 years.
10 years + of relevant experience.
Skills
Structured & accurate in time.
Ability to work independently and manage multiple tasks and assignments.
Self-motivated.
Agreed to work in and out the office.
Extend the working hours based on the work needs.
Physical Demands
Active and energetic personality with pleasant disposition and should not have any physical disorders which might hinder the job.
We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
