Executive Assistant - Executive Office

Heineken

  • القاهرة
  • دائم
  • دوام كامل
  • قبل 28 يوم
At ABC, we brew the joy of true togetherness to inspire a better world. A big part of that means brewing better people with the heart of our company in our four values:
  • Passion for consumers and customers
  • Care for people and planet
  • Enjoyment of life
  • Courage to dream and pioneer
Job PurposeManages the schedules, logistics, and communications of the Managing Director and the Executive Office (D&T, Legal, CA & Security). Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.Duties and Responsibilities * Provide executive level secretarial and administrative support to the Managing Director
  • Full ownership in managing the calendar and daily affairs of the Managing Director
  • Run all office affairs of the executive office in a highly professional and proactive manner.
  • Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
  • Manage the calendar of the MD, ensuring daily updates with reminders.
  • Arrange internal and external meetings and follow up on attendance.
  • Manage all international and domestic travel: visas, meet & assist, hotel, transportation.
  • Coordinate with Finance on all matters related to the expenses.
  • Assist with medical insurance.
  • Coordinate maintenance of MD's cars with the driver.
  • Gather document signatures as requested.
  • Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
  • Maintain filing system related to the MD (expenses, contracts, etc.).
  • Arrange all domestic and international travel (visas, meet & assist, hotels, transport).
  • Handle team meeting arrangements (conferences, internal/external meetings, etc.).
  • Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
  • Create PRs on systems and track payments.
  • Manage petty cash requests and settlements in a timely manner.
  • Provide signature assistance on contracts and documents.
  • Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
Other duties may be assigned as needed.Education & Qualification
  • Bachelor's degree from an accredited university/college.
  • 4 years supporting executive leadership with responsibilities as described above.
  • Excellent written and verbal communication skills in English and Arabic.
  • Strong organizational and time-management abilities.
  • Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
  • Experience using software related to expense reporting, purchase orders, and/or employee onboarding.

Heineken