Office Manager - VIS
- القاهرة
- دائم
- دوام كامل
- Serve as the liaison between VAS staff and supporting departments (HR, Finance, Marketing, Travel Office, PR),
- Acting as the single point of contact (SPOC) on behalf of the CEO for all RFPs, registrations, and applications with partners/vendors.
- Communicate requests, approvals, and confirmations in a timely and professional manner.
- Manage the administrative team and all the related to attendance, vacation plans & reports.
- Support HR in coordinating onboarding logistics for new employees (workspace setup, office access, supplies).
- Provide administrative support to the CEO and management team as required.
- Manage the procurement of office supplies, hospitality items, and general stationery.
- Track budgets for admin-related expenditures and highlight variances to management.
- Ensure timely settlement of office supply expenses with Finance by submitting invoices and approvals.
- Monitor the overheads expenses across departments actual vs. budget.
- Coordinate the business card issuance process, including collecting requests, validating with HR, submitting to Marketing, and handling urgent requests directly with the print house and Finance.
- Ensure compliance with company policies in document handling.
- Verify all travel forms, approvals, and supporting documents before submission to the Travel Office.
- Act as a point of contact with Giza Systems Travel Office, Giza Arabia, and PR representatives to ensure proper processing of bookings and visas.
- Process and manage travel requests, including flights, accommodations, visa issuance, and car rentals.
- Communicate travel confirmations, tickets, and accommodation details to employees.
- Monitor invoices received from travel agencies, validate services, and process payments with Finance.
- Respond to client inquiries, referring them to the appropriate person concerned.
- Bachelor’s degree in business administration, Management, or related field.
- 5 years of proven experience in office management, administration, or executive support.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills in English and Arabic.
- Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
- Ability to handle confidential information with discretion.
- Experience in coordinating with multiple stakeholders and managing workflows.
- Strong interpersonal and communication skills.
- Problem-solving and decision-making ability.
- Proactive and resourceful in handling urgent requests.
- Financial awareness for handling petty cash and invoice settlements.
- Time management and ability to prioritize tasks effectively.